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Money saving deal for schools’ printers

By Heather McLean | 3 May 2017
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Create DateMay 3, 2017
Last UpdatedApril 19, 2017

The Department for Education (DfE) has recommended a deal that makes buying printers easier and saves schools money. The first schools to use the new buying framework saved more than 40% on their previous contract prices.

The deal is one of many in the schools’ buying strategy that aim to make buying easier and offer the best value for schools. This is a single-supplier deal for Canon UK products. Canon has made the ordering process simple with easy to use search and comparison tools. After registering schools have only to choose their preferred device and, if required, select any additional items offered. Canon has a dedicated schools help desk.

Schools do not have to obtain three quotes when using the deal as this was done during the framework competition process.

Crown Commercial Service (CCS), Eastern Shires Purchasing Organisation (ESPO) and YPO Framework for Multifunctional Devices (MFDs) jointly created the framework (RM3781).  The framework has two ‘lots’ (deals) which may be of interest to schools: Lot 1: ‘Print equipment’ described above; Lot 2: ‘Multifunctional devices’ may also be of interest to schools.

It has multiple suppliers so the school must run a further competition. This lot may appeal to schools working in collaboration, or to a multi-academy trust running an aggregation for their schools, as there is potential for further price reductions due to higher device volumes.

Ross Bowell at Wimborne Academy Trust, who has already used the deal, said: “We are using the new CCS framework across our trust for our MFD requirements. Lot 1 works very well for small schools such as ours with straightforward printing and scanning needs. We have seen lower black and white print costs but when we tested the total life costs including colour printing and lease costs against other frameworks and suppliers we found the CCS route to be the best value.  The customer support from Canon has been excellent to date and considerably better than our experience on the previous CCS framework.”


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